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Fleet Documentation, Managed
Truckfile keeps every record, report, and document organised, accessible, and ready when it’s needed.
Digital Job Creation
Every asset is logged against its registration and STC's internal job ref, creating a live record from the moment it arrives.
Asset History Tracking
Each inspection links to a full service history, giving complete visibility over past work and defects.
Defect Recording
Technicians log issues as they find them, building an accurate, time-stamped inspection record.
Brake Test Integration
Roller brake test results are captured and stored alongside the inspection for compliance.
Real-Time Updates
Inspection progress is recorded live, removing delays between workshop and office.
Centralised Documentation
All inspection sheets, reports, and certificates are stored in one place for easy access.
Audit-Ready Records
Documents are structured and retained to meet compliance checks without additional admin.
Customer Access Portal
Completed inspections and documents are made available to customers through Truckfile.
Asset booked in
Asset arrives and is checked in against its job on Truckfile.
Logged against its job reference, linking the asset, customer, and scheduled work within a single record.
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Inspection sheet opened
A live inspection record is created.
The job instantly produces a ready-to-use sheet, structured with all required checks so nothing is missed during inspection.
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Inspection completed and recorded
Technician records checks, defects, notes and outcomes in the sheet.
Technician completes all required checks on the vehicle, logging defects, notes, and outcomes directly into the sheet as each item is assessed, building a full inspection record in real time.
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Sheet finalised and shared
Inspection signed off, stored in Truckfile and issued to the customer
Inspection is finalised, stored in Truckfile, and sent to the customer by email, with optional access available through Truckfile login for subscribed users.
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Browse more
Explore other STC services available to support your vehicles and operations.
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