!!! Truckfile

Celebrating 25 years

Truckfile

Digital records and document management

Audit-ready documentation

Instant document access

Fleet Documentation, Managed

Truckfile keeps every record, report, and document organised, accessible, and ready when it’s needed.

Digital Job Creation

Every asset is logged against its registration and STC's internal job ref, creating a live record from the moment it arrives.

Asset History Tracking

Each inspection links to a full service history, giving complete visibility over past work and defects.

Defect Recording

Technicians log issues as they find them, building an accurate, time-stamped inspection record.

Brake Test Integration

Roller brake test results are captured and stored alongside the inspection for compliance.

Real-Time Updates

Inspection progress is recorded live, removing delays between workshop and office.

Centralised Documentation

All inspection sheets, reports, and certificates are stored in one place for easy access.

Audit-Ready Records

Documents are structured and retained to meet compliance checks without additional admin.

Customer Access Portal

Completed inspections and documents are made available to customers through Truckfile.

Asset booked in

Asset arrives and is checked in against its job on Truckfile.

Logged against its job reference, linking the asset, customer, and scheduled work within a single record.

Inspection sheet opened

A live inspection record is created.

The job instantly produces a ready-to-use sheet, structured with all required checks so nothing is missed during inspection.

Inspection completed and recorded

Technician records checks, defects, notes and outcomes in the sheet.

Technician completes all required checks on the vehicle, logging defects, notes, and outcomes directly into the sheet as each item is assessed, building a full inspection record in real time.

Sheet finalised and shared

Inspection signed off, stored in Truckfile and issued to the customer

Inspection is finalised, stored in Truckfile, and sent to the customer by email, with optional access available through Truckfile login for subscribed users.

Bring your records and documents into one system

Move away from paper and disconnected files. Record work digitally, keep documents organised, and send completed reports without delays.

you Name it, We Do it!

Browse more

Explore other STC services available to support your vehicles and operations.

Take action from insights

A side-by-side look at how a professional refurbishment restores every unit to its best.

Easy-to-use dashboards

Create intuitive, custom dashboards to visualise your most important metrics. No coding or technical skills required.

Real-time data updates

Get the latest insights with real-time data refreshes. Stay on top of changes as they happen, keeping your team informed.

Automated reports

Set up automated reports to be delivered directly to your inbox. Save time and focus on making decisions, not creating reports.

Collaborative analytics

Share dashboards and reports with your team for seamless collaboration. Comment, edit, and review data insights together.